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         Practices of port operators with regard to coronavirus 2
       löytyvät englanninkieliseltä sivulta (UK lipun takaa)

Practices of port operators with regard to coronavirus, 1 April 2020

Posted by Administrator (admin) on 03.04.2020 at 16:47:57
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Good practices for all employees working in ports

• Avoid close contact with others in all interactions.

• Preferably use electronic documents.

• Contact other employees working in port by e-mail, telephone, walkie talkie or other electronic device.

• Wash your hands thoroughly with soap and water and/or use hand sanitiser whenever you are on a break.

• Cough and blow your nose correctly, avoid touching your face.

• In case you feel ill or have symptoms, follow the instructions given by your employer without delay.

• Wear gloves whenever possible.

• Make sure that as few employees as possible gather in an office or a vehicle at a time.

• Maintain social distance with other employees working in the port area in case close contact is required; 1–2 meters is recommended.

• Avoid touching objects that are jointly used (papers, pens, handles, light switches, tools and equipment).

• Keep your identity card or a certificate issued by your employer with you in case you need to cross the border to or from Uusimaa.

Good practices for employers

• Make sure that all employees are aware of the instructions to be followed in case of illness.

• See to it that all jointly used objects, workstations and shared facilities are washed or disinfected:

• Give your employees instructions on separate staff facilities for different groups – certain toilets designated for certain people.

• Arrange more frequent cleaning of common premises.

• Keep employees working in different shifts and teams separate from each other:

• Plan shifts so that employees alternate between working on site and remotely.

• Distribute work assignments by using, for example, Whatsapp.

• Organise shift changes so that employees of different shifts do not encounter each other.

• Instruct employees to come to their work site directly from home without visiting shared facilities.

• Instruct different groups to take their breaks at different times.

• Make sure that critical employees work in different shifts or in different workstations.

Use of public premises in ports

• Limit the number of persons allowed to enter customer service premises at a time.

• Mark the distance recommendations (1–2 meters) on the floor with adhesive tape.

• If possible, install protective plexiglass in front of customer service desks.

• Remove any facilities or furniture that encourage people to spend time or gather together in public premises; these include drinks dispensers, benches and tables etc.

• Find out if any benefits can be gained with air conditioning solutions.

Maritime traffic practices

Coronavirus infection is suspected aboard a ship coming to port

• Suspicion concerning a coronavirus infection is communicated by filing a Maritime Declaration of Health through Portnet.

• Through Portnet, the declaration is forwarded to the agent, port, Finnpilot’s Pilot Dispatch Centre and the Finnish Institute for Health and Welfare.

• The agent will also notify Finnpilot about the suspected coronavirus infection when ordering a pilot.

• An on-call employee at the Finnish Institute for Health and Welfare will call the physician in charge to the port to perform the required measures and make the necessary decisions.

Coronavirus infection is diagnosed aboard a ship coming to port

• The regional physician in charge will decide on the transport, placement and potential quarantine of the affected person.

• The State will cover the costs in case the affected person does not have an address in Finland.

• The concept of group quarantine is not included in the Finnish legislation, which means that the ship cannot be placed under quarantine.

• The ship can be unloaded and loaded, taking into account the necessary safety precautions.

• The ship can continue its journey.

How ship crews should operate in ports

• The employees of a shipping company are considered part of the freight traffic, which means that going to shore as a part of unloading and loading of cargo is allowed.

• Crew members are allowed to go outside the port area only if absolutely necessary (e.g. health care).

• Shipping companies may have their own restrictions concerning work on the ship, e.g. access denied from shore to ship.

• All safety precautions issued shall be followed when working.< /p> Change of crew

• A change of crew is a part of the freight traffic process.

• The crew is not subjected to 14 days of quarantine when entering the country.

• A change of crew is allowed according to normal practice.

• During the change of crew, all safety precautions issued shall be followed.


• Finnish citizens and persons living in Finland on a permanent basis, who are returning to Finland from abroad, are obligated to avoid going outside their homes. They shall, as far as possible, stay away from others, in other words they shall stay in conditions similar to quarantine for 14 days.

• The port shall instruct the passengers on the proper procedures.

Further information

Instructions of the Finnish Institute for Health and Welfare

Recommendations to employers by the Finnish Institute of Occupational Health

Guidelines of the Finnish Border Guard for border traffic